Privacy Policy

    Last Updated: 27 December 2024

    Welcome to Mailyze! Your privacy is important to us. This Privacy Policy outlines how we collect, use, disclose, and protect your information when you use our email management service. By using Mailyze, you agree to the terms outlined below.

    1. Introduction

    Mailyze ("we," "our," or "us") provides an automated email management service that helps users organize, label, and process their Gmail inboxes efficiently. This Privacy Policy explains how we handle your data in compliance with applicable privacy laws.

    2. Information We Collect

    We collect the following information to provide and improve our services:

    2.1 Account Information

    • Email Address: Used for account identification.
    • Google Account Information: Collected when you sign in using Google.
    • Preferences and Settings: Includes filter configurations and user-defined actions.

    2.2 Email Data

    • Metadata: Includes subject lines, sender information, timestamps, and labels.
    • Email Content: Analyzed for classification and automated actions.
    • Processing History: Tracks applied labels, filters, and executed actions.

    2.3 Usage Information

    • Service Interactions: Tracks how you use filters, labels, and custom actions.
    • Analytics Data: Includes anonymous usage statistics for service optimization.

    3. How We Use Your Information

    3.1 To Provide Core Features

    • Organizing and labeling emails.
    • Applying user-defined filters and actions.
    • Identifying priorities and automating email categorization.
    • Monitoring for potential email security threats.

    3.2 To Improve the Service

    • Debugging and optimizing technical performance.
    • Enhancing AI models for better email categorization.
    • Collecting insights to improve the user experience.

    4. Third-Party Services

    To provide our services, we integrate with the following third-party platforms:

    4.1 Google Services

    • Gmail API: Accessing your inbox securely for labeling and categorization.
    • Authentication: Google Sign-In is used for account access.
    • Compliance: Mailyze adheres to Google's API Services User Data Policy.

    4.2 OpenAI

    • Purpose: Processes email content to classify and prioritize emails.
    • Data Handling: No permanent storage of email data; all data is processed securely.

    4.3 Firebase

    • Purpose: Tracks service performance and user interactions.
    • Data Handling: Collects anonymous, aggregated analytics data.

    4.4 Supabase

    • Purpose: Stores user data securely and manages authentication.
    • Data Handling: All data is encrypted in transit and at rest.

    5. Data Storage and Security

    5.1 Storage

    • User data is encrypted and stored securely.
    • Authentication tokens and email metadata are handled with industry-standard encryption.

    5.2 Security Measures

    • End-to-end encryption for all data transmissions.
    • Routine security audits and updates to protect your information.

    6. Data Retention

    6.1 Active Accounts

    • Email metadata and processing history: 30 days.
    • Filter configurations: Until account deletion.
    • Analytics data: 12 months.

    6.2 Account Deletion

    • You can request account deletion at any time.
    • Data is deleted permanently after a 30-day grace period.

    7. Your Rights

    7.1 Access and Control

    • View, modify, or export your data.
    • Delete your account and all associated information.

    7.2 Communication Preferences

    • Opt out of marketing or service notifications.
    • Customize notification settings.

    8. Children's Privacy

    Mailyze does not knowingly collect information from children under the age of 13. If we discover such data, it will be deleted immediately.

    9. Updates to this Privacy Policy

    We may update this Privacy Policy periodically. Changes will be communicated via:

    • Email notifications.
    • Announcements on our platform.
    • Updated "Last Updated" date at the top of this page.

    10. Contact Information

    For questions or concerns about this Privacy Policy, please contact us:

    • Email: privacy@mailyze.com
    • Website: https://mailyze.com/contact

    11. Compliance with Privacy Laws

    11.1 GDPR Compliance

    • Right to access your data.
    • Right to request corrections or deletion.
    • Right to data portability.
    • Right to object to data processing.

    11.2 CCPA Compliance

    • Right to know what personal data we collect.
    • Right to request data deletion.
    • Right to opt out of data sales (Mailyze does not sell user data).
    • Right to non-discrimination for exercising privacy rights.

    12. Cookies Policy

    We use cookies to:

    • Maintain user sessions and preferences.
    • Track service performance and improve functionality.
    • Analyze anonymized usage data for insights.

    By using Mailyze, you acknowledge and agree to this Privacy Policy. Your trust is important to us, and we are committed to safeguarding your data at every step.